If you’ve heard good things about HRD Corp’s Claimable Course programme (HRDCC) and would like to know more, you’re in the right place.
This guide provides new employers and HR leaders with a working understanding of HRDCC and how to leverage it for your corporate training needs.
Here’s how we’ve broken it down:
- programme overview and benefits
- finding and registering for courses
- submitting allowance claims, and
- minding the Allowable Cost Matrix
Note: This guide references several HRD Corp’s guides which we’ve listed at the end for extra reading.
HRD Corp Claimable Course benefit
There are two main costs incurred from employee training:
- actual course fees (trainers, materials, etc)
- allowances (transport, accommodation, etc)
The typical HRD Corp claim process requires employers to first pay course fees to Training Providers out of pocket and get reimbursed later. Under HRDCC, course fees are instead directly deducted from the employer’s levy account, making it a significantly more cost-effective training option.
This comes with set limits and allowances still follow the usual claim process, as we cover below.
Key details on Claimable Courses
HRD Corp has a huge variety of claimable courses broadly grouped into three types:
- long-term development courses
- coaching and mentoring, and
- certification courses
The general requirement across all HRD Corp Claimable courses is that the training must:
- be conducted by least one HRD Corp-Accredited trainer, and
- last at least four hours (except e-learning courses which can be as short as one hour)
Other than these requirements, the training can be whatever you need, and on E-TRIS, Claimable Courses are listed under SBL-Khas (its former name).
As of writing this, there are 238,059 programmes available.
We’re confident these can address any and all training needs an employer might have!
Steps in the registration process
As of May 2025, there are five main stages in the Claimable Course workflow:
- Course registration
- Training Grant application
- Training Grant approval
- Training takes place
- Course fee (training provider) / allowance claims (employer) submissions
Steps two and five are what concerns employers.
Training Grant application
To get the direct levy deduction, HRDC must approve the employer’s application for a Training Grant which must be applied for at least one day before the training date.
Get in touch with the training provider and have these supporting documents ready:
- all course fee quotations including materials, transport, and accomodation
- trainer profiles and accreditation certificates
- course content / training schedules, and
- certification supporting evidence for professional certification courses
On E-TRIS, go from your Homepage > Grant > Apply Grant.
You’ll be asked for a scheme code–choose HRD Corp Claimable Courses: Skim Bantuan Latihan Khas.
You’ll then be asked for the following details:
- programme information
- course and content outline
- type of training
- trainer and trainee information
- estimated course fees, and
- supporting documents mentioned above
An officer from HRD Corp will then review your application, and if there are no issues, the grant application should be approved within 24 hours.
Now it’s time to prepare for the upcoming training session!
Submitting allowance claims
After the training is completed, employers have six months to submit claims for allowances.
Once again back to E-TRIS, and this time go from Claim > Submit Claims with Grants.
You’ll be asked to provide details on your claim, and depending on type of allowance, HRDC will need supporting documents in the form of:
- receipts
- invoices
- e-tickets, and
- attendance reports
We’ve linked to HRDC’s list of document-allowance pairings in our sources, but just be sure to keep all proof of payment and you’ll be fine.
HRD Corp’s Allowable Cost Matrix
We said that employers may not have to directly pay for training as there is a caveat: HRD Corp only covers training costs based on its Allowable Cost Matrix.
This is a table of types and limits of training fees covered by HRD Corp, including:
- direct course fees
- trainer and trainee allowances
- meal and accommodation allowances
- transport, and
- training materials
This limit varies based on a few factors, the main one being training type, as shown below.
| Course Type | Training Type | Maximum Limit |
| General | In-house (Face-to-Face) In house (Remote Online) | RM10,500 / full day / group RM6,000 / half day / group |
| Public (Face-to-Face) | RM1,750 / day / pax RM1,000 / half day / group | |
| Public (Remote Online) | RM1,750 / day / pax RM1,000 / half day / group | |
| E-learning | RM875 / day / pax RM125 / hour / pax | |
| Internal Trainer Allowance | In-house (Face-to-Face) In house (Remote Online) | RM1,400 / day / group RM800 / half day / pax |
| Focus Area Courses* | All | As per charged, to be quoted on a per pax basis and prorated according to attendance |
| Industry Specific Courses | All | As per charged, to be quoted on a per pax basis and prorated according to attendance |
| Professional Certification Courses | All | As per charged, to be quoted on a per pax basis and prorated according to attendance |
There are other factors, but as this already feels like information overload, we’ll just link to HRD Corp’s updated claims limits for you to read at your convenience 🙂
The takeaway is that fees above its set limit must be paid for directly by the employer.
Training providers know this, and generally try to stay within the Allowable Cost Matrix.
Sometimes, however, it’s just not possible due to the nature of the course, so be sure to clarify it with the training provider beforehand.
And that’s all you need to know to get started–we wish you all the best or just use us as your training provider!
Our sources
- FAQs on HRD Corp Claimable Courses Scheme
- HRD Corp Claimable Courses (SBL-KHAS) Scheme
- User Guidelines for Registration in 2025
- Steps to submit HRD Corp claim for employers
FAQs on HRD Corp Claimable Courses
1. What is HRD Corp Claimable Courses?
It is a training scheme formerly known as SBL Khas where HRD Corp pays course fees directly to training providers by deducting from employers’ levy accounts, while claimable allowances are paid directly to the employer.
2. Does HRD Corp impose a service fee for this?
Yes, a 4% service fee applies.
3. Can employers with levy arrears or levy interest apply for grants?
No.
4. Can employers with insufficient levy balance apply for grants?
No.
5. How can employers submit a training grant application?
Grant applications are made through an employer’s E-TRIS account.
6. What supporting documents are required for a grant application?
Course fee quotations, trainer profiles and certificates, course content, and certification supporting evidence for professional certification courses.
7. Can training start before the grant approval?
No. Ensure training starts only after grant approval to avoid issues with claims.
8. How long does it take for a grant application to be approved?
Usually within 48–72 hours if all documents submitted are complete.
9. Does approval guarantee the full course fee can be claimed?
No. The actual claimable amount depends on each grant application and claims submission.
10. Can an employer apply for a training course conducted with other employers?
Yes, employers can apply under the Skim Latihan Bersama (SLB). Additional supporting documents include joint arrangement details, invoices/quotations, and a cost breakdown showing course fees and participants per employer.
11. How are allowance claims submitted?
Employers submit allowance claims via their E-TRIS account within six months of training completion, but only after the Training Provider has submitted their course fee claims.
12. Is the cost of certification claimable?
Full certification cost is claimable if included in the grant application for face-to-face training. For remote online training, employers must provide quotations for licensing, exams, and certificates.
